Collaborator working on a ticket

1. Login to your account on LightBeam Privacy Ops as shown in Fig 1.

Fig 1 Request to fill questionnaire as collaborator

1. Go to your email. You will have received a collaborator request as shown in Fig 1.

2. Click on View Ticket as shown in Fig 1.

3. Click on the ticket assigned to you as shown in Fig 2.

Fig 2 Click on the ticket assigned to you

1. Here, the sections that the collaborator needs to fill will be visible. See Fig 3.

Fig 3 Click on Data Elements

1. The collaborator can also add further collaborators. See Fig 3.

2. Click on Data Elements. Select the data elements involved in this process as shown in Fig 4.

3. Click Next to proceed.

Fig 4 Click on the data elements

1. This window will pop up. Add Special Data Elements as shown in Fig 5. Click on Save to proceed.

Fig 5 Add Special Data Elements

1. Your data elements will appear like this. See Fig 6.

1. Click on Lawful Basis as shown in Fig 7.

Fig 7 Select Lawful Basis for Processing Special Categories

1. Click on Save & Close or Next to proceed.

2. Now we move to Data Subjects.

3. Add predefined data subjects. You can add new categories as well as shown in Fig 8.

Fig 8 Add Data Subjects

1. Click on Proceed to Data Flow Diagram for the next step.

Fig 9 Data Flow Diagram

1. Click on Submit.

2. Your submitted ticket will appear as shown as in Fig 10.

Fig 10 Ticket Submitted