Active Directory Settings

Directory Services

Connecting Active Directory (AD)

Step 1: Access Directory Services

• Navigate to the directory services section in the LightBeam platform from the sidebar menu.

Click on Directory Services from the sidebar menu

Step 2: Connect Multiple Directory Services

• LightBeam Admins can connect multiple directory services to a single LightBeam instance.

  • Click on the new directory services tab at the right hand top corner

  

  Click on New Directory Service Tab in Blue

  • Select the desired directory service and click Next at the bottom.

  

  Click on New Directory Service Tab in Blue

  • Fill in the basic details to form a connection and click Next at the bottom.

  

  fill in all the required basic details to form a connection

Step 3: Set Sync Frequency

• Configure the synchronization frequency (e.g., daily, weekly, monthly).

Set Frequency for synchronisation

Step 4: Initiate Runtime Syncs

• Perform manual syncs as needed.

Step 5: Review Synced Details

• LightBeam will display synced users, roles, departments, employment status, current status with joining date, and groups.

Step 6: Error Handling

• In case of synchronization errors, LightBeam identifies these issues and provides options for re-syncing. Various error scenarios are efficiently handled.

Step 7: Day 2 Syncs

• LightBeam supports both Truncate load and incremental syncs. By default, the sync method is incremental, but administrators can choose Truncate load as needed.

Importing Via CSV

Step 1: Prepare CSV Files

• Use the defined template including fields such as First Name, Last Name, Username, Email Address, Department, Role, Groups, Employment Status, and current status (active or inactive), along with the date of their addition to the organization.

Step 2: Import Employee Data

• Navigate to the import section and upload the employee CSV file. The imported data will function like a typical Active Directory system.

Step 3: Import Groups Data

• Upload a separate CSV for Groups and their respective members, ensuring proper mapping.

Step 4: Handle Updates

• Similar to Active Directory, the system supports both truncate load and incremental updates based on email IDs.

Data Access Configurations

Configuration for Open Access

• Define what constitutes open access at the governance level. By default, LightBeam considers any file accessible via a link as open access.

Configuration for Excessive Access

• Customize the definition of excessive access. By default, any file accessed by more than half of the total number of users is considered to have excessive access.