Documents - Duplicate Files

Viewing Duplicate Files, which have been shifted under the documents tab under Insights on the main Top Navigation Menu of the LightBeam Dashboard

There are two ways to view Duplicate Files, follow the steps mentioned below:

Step 1: Access the ‘Insights’ button on the Top Navigation Menu of the LightBeam dashboard

Figure 1. Insights button on the Top Navigation Menu

Step 2: From the drop down menu select ‘Documents’ tab which will lead you to the Documents page.

Figure 2. Documents button from Insights drop down menu

You can also access the Documents page by clicking on the Document Distribution widget displayed on the main LightBeam dashboard, as shown below:

Figure 3. 'Document Distribution' widget on the main LightBeam dashboard

On the Documents page, you will be able to view your documents/files by Labels, Classifications, and Duplicates:

Figure 4. Documents Page

Step 3: To View Duplicate files, click on the third tab under Documents labelled ‘By Duplicates’:

Fogure 5. Viewing files By Duplicates

This will allow you to view the duplicate files in numerically identifiable groups, where you will be able to view:

• Object Name: The name of the duplicate object

• Group Number: The allotted group number to it

• Data Source: The data source of the object

• Size: The size of the object

• Type: File type of the object

• # of Attributes: The number of attributes of that object

• File Owner: Owner of the file

• Last Update: The date of the last update

• Created At: When was the file created

Figure 6. Viewing files By Duplicates

You can filter all these files by all the specific filters shown in the figure below, or click on the All Filters button. You can filter the duplicates by:

• Sensitivity: Where you can select the sensitivity of the duplicate file you want to filter

Figure 7. Filtering Duplicates by Sensitivity

• Attribute Name: Where you can select the name of the attribute you want to filter out

Figure 8. Filter Duplicates by Attribute name

• Scan Status: Where you can select whether you want to filter out the scanned files or the skipped file

Figure 9. Filtering Duplicates by Scan Status

• Skipped Reason: Where you can filter the skipped files according to the reason they are skipped

Figure 10. Filter Duplicates by Skipped Reason

You can filter all these files by all the specific filters shown in the figures above, or click on the All Filters button

Figure 11. All filters button

• Now you can access and apply the filters as needed from this compiled list all together, as shown in the image below:

Figure 12. All filters listed under 'All filters' Button

You can also export a CSV list of the duplicate files. To export the list of the filtered duplicates you can click on the Export CSV button located on the far right in line with all the filters.

Figure 12. Export CSV button