Form Configuration
Last updated
Last updated
This section explains the enhanced process of customizing data subject request forms in LightBeam. The configuration process involves two main steps: Configuration and Review & Download.
It consists of the following sections -
Enter a unique name for your template (e.g., "GDPR Access Request Form").
Select the sections you want to include on the form page:
Header
Title & Description
Input Fields
Terms & Conditions
Footer
The selected sections will be displayed within the form.
System Inputs:
Select from pre-defined GDPR-compliant fields such as:
First Name
Last Name
Email ID
Country
State
Address
City
Zip Code
Phone Number
Date of Birth
LightBeam Attributes
Custom Inputs:
Choose from various input types to customize your form:
Dropdown Input
Radio Button
Checkbox
Short Text Input
Paragraph input
File Upload
New Feature: Drag and drop selected fields from either tab directly into your form to add them to the template.
LightBeam now supports multilingual data subject request forms:
Click "Add Language(s)" under Language Settings
Select desired languages from available options
LightBeam provides auto-translated versions of default form fields for English, French, and Spanish
Manually translate any custom content you've added
A language dropdown will appear in the top right corner of the published form for users to select their preferred language
The header section allows you to brand your form with your company's logo.
Upload Logo: Click the "Upload Logo" button to add your company logo. Supported formats include PNG and JPG.
Tip: For best results, use a high-resolution image that fits well within the header space.
Use this section to provide an introduction to your DSR form.
Title: Enter a clear, concise title for your form.
Description: Use the rich text editor to add a detailed description. You can format text, add lists, and include links as needed.
Configure the essential fields for collecting data subject information:
You can modify the details of Data Subject field by dragging and dropping selected fields from either Input Fields tabs (System Inputs or Custom Inputs) directly into your form to add them to the template.
Some of the standard attributes include:
First Name: The given name of the data subject.
Last Name: The surname or family name of the data subject.
Email ID: The email address of the data subject for correspondence.
LightBeam Attributes: Dragging and dropping this field will open a list of checkboxes with attributes. You can tick the checkboxes next to the attributes you would like to include. Example: US Driver License, Medical Beneficiary Identifier (MBI).To complete the addition of the field, click on Add.
Configure this as a dropdown or multi-select field
Include options such as Access, Erasure, Rectification, and Other
ii. Data Erasure:
iii. Data Rectification:
By default, users can enter data for multiple attribute groups. Each group will contain the following fields:
Select attribute: Users can choose the specific attribute they want to rectify.
Change from: Users must provide the current incorrect value of the attribute.
Change to: Users must provide the corrected value for the attribute they want to rectify.
iv. Other:
Ensure legal compliance by including your terms and conditions:
Terms & Conditions Text: Use the text area to enter your full terms and conditions.
Make acceptance mandatory: Check this box to require users to accept the terms before submitting the form.
Link for terms and conditions: Provide a URL to your full terms and conditions document if you prefer to link rather than display the full text.
At the bottom of the configuration page, you have three options:
Cancel: Discard changes and exit the form configuration.
Save & Close: Save your current configuration and return to the form list.
Next: Save and proceed to the next step of form creation.
For each field, you can edit the Title and Description of the field and you can specify whether it should be used for entity matching. To do this, click on the edit () icon next to the field, fill in the details and toggle the 'Use for entity match' switch.
Based on the Request Type selected by the user, specific sections will be displayed. For example: i. Data Access: Provide reason for why you need this: Users must specify the reason for raising the data access request. To modify the field label, click on the edit icon () adjacent to it.
Provide reason for raising erasure request: Users must specify the reason for requesting data erasure. To modify the field label, click on the edit icon () adjacent to it.
Provide reasons for why you need this: Users must specify the reason for the data subject request. To modify the field label, click on the edit icon () adjacent to it.
